Mental Health Billing Services
Mental Health Billing Services
Billing and credentialing for psychiatrists, psychologists, therapists and counselors, so you can focus on your clients.
Behavioral health billing is different
Mental health claims come with their own rules: time-based psychotherapy codes, frequent prior authorizations, session limits, telehealth requirements and behavioral health carve-out plans that are billed separately from the patient’s medical coverage. A small mistake can mean a denied claim or weeks of lost revenue.
Vantix Med handles the full billing cycle for mental health practices, from verifying behavioral health benefits before the first session to following up on every unpaid claim.
- Behavioral health eligibility and benefits checks before intake
- Accurate time-based psychotherapy coding
- Prior authorization tracking and session-limit monitoring
- Telehealth billing with correct place-of-service codes and modifiers
- Denial management, appeals and A/R follow-up
Who we work with
Solo providers, group practices and telehealth therapy practices across the United States.
Common problems we solve
The issues that cost mental health practices the most revenue.
Authorizations and session limits
We track authorizations and visit counts for every client so sessions are not provided after coverage runs out, and we request renewals before they expire.
Time-based coding errors
Psychotherapy codes depend on documented session time. We match codes to your documentation so claims are paid at the right rate and hold up in audits.
Carve-out and telehealth denials
Many plans route behavioral health to a separate administrator. We send each claim to the right payer with the correct telehealth place-of-service and modifiers.
Mental health codes we bill every day
Our team works with the core CPT codes used in outpatient mental health, including add-on codes for psychiatric providers who combine medication management with therapy.
Credentialing for mental health providers
You cannot bill a payer until you are in network. We handle enrollment for individual clinicians and group practices, including behavioral health carve-out plans.
- CAQH profile setup and quarterly attestation
- Commercial payer and behavioral health network enrollment
- Medicaid enrollment in your state
- Medicare enrollment, including for LMFTs and mental health counselors, who became eligible to bill Medicare in 2024
- Group and individual NPI setup and linking
- Re-credentialing and expiration tracking
How we work
A simple onboarding process for your practice.
Free audit
We review your recent claims, denials and A/R to find lost revenue.
Onboarding
We connect to your EHR, such as SimplePractice, TherapyNotes or others.
Clean claims
Sessions are coded, checked and submitted quickly after each visit.
Follow-up
We work every denial and unpaid claim until it is resolved.
Reporting
You get clear monthly reports on collections and outstanding A/R.
Frequently asked questions
Answers to common questions from mental health providers.
Do you work with solo therapists or only group practices?
Both. We work with solo LCSWs, LPCs, LMFTs and psychologists, as well as multi-provider group practices and psychiatric clinics.
Can you bill telehealth therapy sessions?
Yes. We bill telehealth sessions with the place-of-service codes and modifiers each payer requires, and we keep track of payer telehealth policies as they change.
Which EHR systems do you work with?
We work inside your existing EHR or practice management system, including common mental health platforms such as SimplePractice and TherapyNotes. There is no need to switch software.
Can you help me get in network with insurance?
Yes. Our credentialing team handles CAQH, commercial and behavioral health network applications, Medicaid and Medicare enrollment, and follows up with payers until you are approved.
How do you protect client information?
We sign a Business Associate Agreement (BAA) with every practice and follow HIPAA requirements for handling protected health information.
Get a free mental health billing audit
Find out how much revenue your practice is leaving on the table.
Professional medical billing and credentialing services for US healthcare providers. Over 4 years of experience.
Contact
- hellomed@vantixmed.com
- Mon–Fri, 9am–6pm EST
- 106 E Lincolnway Suite 305A
Cheyenne, WY 82001, USA
